A Good Speech & A Good Listener

A good speech:

• is well remembered, even after one year.
• is to the point and not confusing.
• is personal and the audience can relate to the speech.
• makes the audience want to hear more.

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We all love to hear a good speech. We all love to talk.

We learn how to do public speaking, but are we good communicators? Do we know how to relate to others and hold a conversation?

The art of LISTENING.

How well do we listen to others?

I am guilty of the fact that I am a poor listerner. I have unconciously, along the years, obtained the habit of hearing but not listening. My eyes dart from right to left, distracted by the surroundings when someone is talking to me,.

I have to conciously make the effort to pull back my sight and focus on the person talking - and I wonder when will I ever be able to concentrate and focus.

What about you? Do you hear or do you listen?

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Charlotte Goh

Humorous Speech Contest Rules

These rules apply to all Humorous Speech Contests, which are conducted in English only. These rules may not be supplanted or modified, and no exceptions may be made.

PURPOSE
a) To provide an opportunity for speakers to improve their speaking abilities and to recognize the best as encouragement to all.
b) To provide an opportunity to learn by observing the more proficient speakers who have benefited from their Toastmasters training.
c) To recognize the value of humor in speaking.

SELECTION SEQUENCE

Each Club in good standing may select a contestant to compete in the Area contest. A Club may choose its contestant by whatever means the Club desires. If a contest is held, it must comply with all these rules and the contest result is final. The Area speech contest winner then proceeds to the Division contest (if applicable). The Division winner then proceeds to the District contest. Should an Area or Division contest winner be unable to participate in the next contest level, the highest placed available contestant will advance to the next level.


ELIGIBILITY

All Toastmasters who are members in good standing of the Club in which they are competing are eligible to compete. The Club also must be in good standing. New, dual, or reinstated members must have dues and membership application current with Toastmasters International.

A member must maintain eligibility at all levels of any contest. If at any level it is discovered that a contestant was ineligible to compete at any previous level, the contestant must be disqualified even if the ineligibility is not discovered until a later level and has been corrected.

The following are ineligible to compete in this contest: incumbent International Officers and Directors; District Officers (Governor, any Lieutenant Governor, Division Governor, Area Governor, Secretary, Treasurer, or Public Relations Officer) whose terms expire June 30; International Officer and Director candidates; Immediate Past District Governors, District Officers or announced candidates for the term beginning the upcoming July 1; presenters of educational sessions at the Area, Division, and District event at which the contest will be held. An individual may not be a judge at any level for a contest in which they are still competing.

Toastmasters who are members in more than one Club and who meet all other eligibility requirements may compete in each Club Humorous Speech Contest in which membership in good standing is held. However, should they win more than one Club Humorous Speech Contest, they can represent only one of the Clubs at the Area level. No contestant can compete in more than one Area Humorous Speech Contest, even if the two Areas are in different Divisions or different Districts.

A contestant must be a member in good standing of the Club, Area, Division, or District being represented when competing in a speech contest at the next level.

Each contestant must complete the Speaker’s Certification of Eligibility and Originality (Form 1183) and submit it to the Chief Judge prior to the contest.

Each contestant must be present to compete. Participation by audio and video tape and teleconference is not permitted.


SPEECH PREPARATION

The subject for the humorous speech shall be selected by the contestant. The speaker should avoid potentially objectionable language, anecdotes and material.

Contestants must prepare their own five to seven minute speech, which must be substantially original and certified as such in writing to the Chief Judge by the contestants prior to the presentation of the speeches (on Form 1183, Speaker's Certification of Eligibility and Originality). Any quoted material must be so identified during the speech presentation.

The speech must be thematic in nature (opening, body, and close) and not be an act or monologue (series of one-liners).


GENERAL PROCEDURE

A contest Chairman, Chief Judge, at least five Judges, a Tiebreaking Judge, two Counters and two Timers are appointed. These appointments will be as far as is practical at Club levels, but required for Area through District levels of this contest. All Judges will judge all contestants.

Before the contest, contestants are briefed on the rules by the contest Chairman. Judges, Counters and Timers are briefed on their duties by the Chief Judge. Contestants will then draw for their speaking position with the contest Chairman.

If a contestant is absent from the briefing, the alternate speaker, if present, may be included in place of the primary contestant. When the contest Toastmaster is introduced, if not present, the primary contestant is disqualified and the alternate officially becomes the contestant. Where the primary contestant arrives and makes this known to the contest chairman and has all required paperwork in good order prior to the introduction, and missed the briefing, disqualification shall not occur and the primary contestant may speak in the drawn order, but waives the opportunity of a briefing.

All contestants will speak from the same platform or area designated by the contest Chairman with prior knowledge of all the Judges and all the contestants. The contestants may speak from any position within the designated area and are not limited to standing at the lectern/podium.

A lectern/podium will be available. However, the use of the lectern/podium is optional.

If amplification is necessary, a lectern/podium fixed-mounted microphone and a portable microphone should be made available, if possible. It is suggested that the fixed-mounted microphone be nondirectional. The selection and use of a microphone is optional for each contestant.

All equipment will be available for contestants to practice prior to the contest. Contestants are responsible for arranging their preferred setup of the lectern/podium microphone and other equipment in a quiet manner before being introduced by the Toastmaster.

Introduce each contestant by announcing:

• the contestant's name,

• speech title,

• speech title,

• the contestant's name.

There will be one minute of silence between contestants, during which the Judges will mark their ballots. There may also be one minute of silence before the first contestant.

Contestants may remain throughout the duration of the contest, in the same room.

Announcement of contest winners is final unless the list of winners is announced incorrectly, in which case the Chief Judge, Ballot Counters, or Timers may immediately interrupt to correct the error.


TIMING

Speeches shall be five to seven minutes. Contestants who speak less than four minutes 30 seconds or more than seven minutes 30 seconds will be disqualified.

Time will begin with the first word uttered by the contestant. However, should the contestant engage is definite verbal or nonverbal communication with the audience (including the playing of music or other sound effects, a staged act by another person, etc.) prior to reaching the speaking position and uttering the first word of the speech, the Timer shall activate the timing device at that point. If this results in the contestants going overtime the contestant will be disqualified.

• A green signal will be turned on a five minutes and remain on for one minute.

• An amber signal will be turned on at six minutes and remain on for one minute.

• A red signal will be turned on at seven minutes and remain on until the speech is concluded.

No audible device, such as a buzzer, shall be used for the overtime period.

Any sightless contestant may request and must be granted a form of warning signal of his or her own choosing. Acceptable warning signals would include, but not limited to: a buzzer, a bell, or a person announcing the times at five, six, and seven minutes. If any special device and/or specific instructions for such signal is/are required, the contestant must provide same.

In the even of technical failure of the signal, a speaker is allowed 30 seconds extra overtime before being disqualified.

Prior to announcing results, the Chairman should announce if time disqualification(s) occurred, but not name the contestant(s) involved.


PROTESTS

Protests will be limited to Judges and contestants. Any protest will be lodged with the Chief Judge and/or contest Chairman prior to the announcement of the winner and alternate(s). The contest Chairman shall notify the contestant of a disqualification regarding originality or eligibility prior to that announcement before the meeting at which the contest took place is adjourned.

Before a contestant can be disqualified on the basis of originality, the contestant must be given an opportunity to respond to the Judges. A majority of the Judges must concur in the decision to disqualify. The contest Chairman can disqualify a contestant on the basis of eligibility.

All decisions of the Judges are final.


WINNERS

In contests with five or more participants, a third place winner (if wanted), a second place winner, and a first place winner will be announced.

In contests with four or fewer participants, a second place and first place winner will be announced.


CONTEST SCHEDULE

Districts conducting Humorous Speech Contests should announce the date of the District contest and establish dates by which the Division, Area, and Club contests must be completed.

HUMOROUS SPEECH & EVALUATION CONTEST

It's the time of the year again where our members will tickle your funny bone!!
Delivering such inspirational and persuasive speech are very common to fellow toastmasters.
But, to deliver speeches that able to stimulate the laughter of the audience, it will not be easy !
C'mon and take this challenge, be part of this contest !

VENUE: Grand Paragon Hotel
DATE: 17th August 2010
TIME: 7.00 till 9.00 pm

Toastmasters, if you think you have the charm to make us laugh, please contact The Organizing Chairperson @ 0177326470 or simply send an email to asakurashamanrael@hotmail.com.
Why so serious? let's have some fun and share our laughter together, well said, laughter is the best medicine !
Oh !! wait a minute !!
The contest will not complete without judges and evaluators. So let's have the contest for evaluation too!! wootz !
Craving to be a criticizer after watched plenty of reality TV shows? Well then, this is your chance !!
Please email me or contact me via text or call if you are interested with evaluation contest !!!

Warmest Regards,
TM FAZRIL SHAZRIQ BIN MAHMUD
THE ORGANIZING CHAIRPERSON
CLUB SERGEANT-AT-ARMS
MIM TOASTMASTERS CLUB OF JOHOR BAHRU
 
(posted by : TM Rihan, Club VPPR)

2 WORKSHOPS

Effective Evaluation & Contest Judging Workshops

Please let Charlotte know via sms if you are keen to attend this workshop. 

Appointment Holder Roles

In every Toastmasters club meetings, we appoint various people to take up roles. These roles should be taken seriously as each role is important to a successful meeting. 

Below are the various roles and what you should do before and during the meeting. 

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1. Toastmasters of the Evening (TME)

As Toastmaster of the Evening, you face the task of introducing the other appointment holders. The primary duty of the Toastmaster is to act as a genial host and conduct the entire program. The TME can also choose to spice up the meeting with themed meetings (such as 'Bollywood Night') or other festive events. 


It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.

Before The Meeting

Call all role players beginning about a week before the meeting to remind them of their duties. Discuss these duties if necessary. Ask the General Evaluator to call the other members of the Evaluation Team (Speech Evaluators, TableTopics Evaluator, Time Keeper, Ah Counter, Language Evaluator).

Work with the Vice President Education to arrange substitute speakers if any assigned speaker cannot make it. Do this before the meeting.

Interview all speakers in advance to find out their speech title, manual project number, purpose to be achieved, time allowed, and something interesting about themselves, which you can use when introducing them. 

Prepare introductions for each speaker. Refer to "How to introduce a Speaker" in the C & L manual.

Schedule the program so it does not run overtime. The meeting should start punctually at 7.00 pm and end punctually 9.00 pm.

Prepare remarks, which can be used to bridge the gaps between program segments. You may never use them but you should be prepared to avoid possibly awkward periods of silence.

At the Meeting

• Arrive early in order to finish any last-minute details.
• Check with the speakers for any last-minute changes.
• Sit near the head of the table and have your speakers do likewise for quick and easy access to the rostrum.

During the Meeting

• Thank the President and accept the gavel when you are presented as a Toastmaster.
• Introduce the evening. Briefly explain Toastmasters, its purpose and history.
• Briefly explain the evening's agenda.
• Announce each speech title and speaker. Identify which C & L project the speaker is presenting and briefly describe the purpose of that project. Alternatively you may ask the General Evaluator to read the objectives of the speech, and the note to the Speech Evaluator.
• Introduce each speaker in turn.
• After all the speakers have spoken, call on members to fill in their voting slips for the Best Speaker. Speakers presenting assignments from the Advanced C&L manual should not be eligible for the Best Speaker award. If there are two or less speakers presenting their assignments from the basic C&L manual, there should be no vote for the Best Speaker.
• Call on the Humour Master to conduct the Humour session
• Call for a 20 minute refreshment break.
• Call on the Table Topics Master to conduct the Table Topics session. At the end of the session, ask the audience to fill in their voting slips for the Best Table Topics Speaker.
• Introduce the General Evaluator. He/She will then introduce the other members of the Evaluation Team.
• After the General Evaluator finishes his/her session, return to the lectern, announce the Best Table Topics Speaker, the Best Speaker and the Best Speech Evaluator, then ask the Club president or any dignitary present to award the prizes.
• Return control of the meeting to the President.

2. Table Topics Master

The purpose of the Table Topics Session is to have members and guests "think on their feet" by speaking for 2 minutes on one topic, without preparation. Each speaker may be given an individual subject or a number of speakers (preferably not more than 2) may speak on one subject.

The Table Topics Master leads this session of the club meeting, usually for 30 minutes after the refreshment break. Handled rightly, this can be the liveliest and most enjoyable part of the evening. Refer to "How to lead as Topicmaster" in the C & L manual.

This session should attempt to involve all those unscheduled to participate in other parts of the program.

Before the meeting

• Check with the TME to find out if a theme meeting is scheduled. If so, prepare topics to carry out that theme. Otherwise, choose a wide selection of topics. Review "The Toastmaster" and other publications for ideas.
• Find out who the prepared speakers, evaluators, General Evaluator and Toastmaster are so you can call on the other members first. Only if time permits at the end of the Topics session, should you call on program participants (speakers last).
• When choosing your specific questions, select ones that will inspire the speakers to expound on them, or give their opinions. Don't make the questions too long or complicated - phrase them in such a way that the speaker will know clearly what you want them to talk about.
• Keep your comments short. Your job is to give others a chance to speak, not to give a series of mini-talks yourself.

At the meeting

• When introduced, briefly state the purpose of the Table Topics session and set the stage for the session.
• Keep the program rolling; be certain everyone understands the maximum time they have for their response and how the timing lights/device works (if the Timekeeper hasn't already done so).
• State the topic or question briefly - then call on a speaker.
• Watch your total time! Check the printed agenda for the total time allotted to Topics and adjust the number of questions to end your segment on time. Even if your portion started late, try to end on time to avoid the total meeting running overtime.
• At the conclusion of the Table Topics session, ask members to vote for the Best Table Topics Speaker and to pass their votes to the Sergeant-at-Arms.

3. General Evaluator

The General Evaluator evaluates anything and everything that takes place throughout the meeting. The responsibility is large, but so are the rewards. 

The General Evaluator is responsible to the Toastmaster who will introduce you. At the conclusion of the evaluation segment of the meeting, you will return control to him or her. You are responsible for the Evaluation team. 

The usual procedure is to have one evaluator for each major speaker, but this is not necessary. You are free to set up any procedure you wish, but each evaluation should be brief, yet complete. Methods for conducting the evaluation sessions are limitless. Review the Effective Speech Evaluation manual for ideas.

Before the meetingCheck with the Toastmaster of the Evening to find out how the program will be conducted and if there are any planned deviations from the usual meeting format. Remember; always be ready when the meeting starts.

Call on all the evaluators to brief them on their job and to inform them whom they're evaluating and what evaluation format you will be using. Suggest each evaluator call his or her speaker to talk over any special evaluation requirements suggested in the manual for the speech.

During the briefing, emphasize that evaluation is a positive, helping act. As conscientious Toastmasters, their goals must be to help fellow Toastmasters to develop their skills. Emphasize that in the act of evaluating, the self-esteem of the speaker should be enhanced or at least preserved.

Call on remaining members of the Evaluation Team (Timekeeper, Language Evaluator, Ah Counter, Table Topics Evaluator, as appropriate) to remind them of their assignments.

Prepare a brief but thorough talk on the purpose, techniques and benefits of evaluation for the benefit of the guests. Emphasize that as evaluators, you are not critics. Criticism is negative; evaluation is a positive experience designed to help people overcome weak habits and add power to good ones.

At the meeting

• Ensure the individual evaluators have the speaker's manual, and understand the project objectives and how to evaluate it.
• Greet all evaluators who are present. If an evaluator is not present, consult with the Vice-President Education and arrange for a substitute.
• Verify each speaker's time and notify the Time Keeper.
• Sit near the back of the room to allow yourself full view of the meeting and its participants.

During the meeting

Take notes on everything that happens (or doesn't but should). For example: Is the club's property (trophies, banner, educational material etc) properly displayed? If not, why? Were there unnecessary distractions that could have been avoided? Create a checklist from which you can follow the meeting. Did the meeting and each segment of it begin and end on time?

Cover each participant during the meeting - from the opening comments to the last report by the Timer. Look for good and unacceptable examples of preparation, organization, delivery, enthusiasm, observation and general performance of duties. Remember, you are not to re-evaluate the speakers, though you may wish to add something that the Evaluator may have missed.

Prior to the Table Topics, you may be asked to stand and brief the audience on your team's means and methods of evaluation. Precisely describe what way, and how your team will handle the function.

Identify the Table Topics Evaluator, Language Evaluator, Ah Counter and Time Keeper. Have these Evaluation team members briefly state the purpose of their jobs.

When introduced to conduct the evaluation phase of the meeting, go to the lectern and introduce each evaluator. After each evaluation, thank the evaluator for his or her efforts.

Wrap up by giving your general evaluation of the meeting, using the notes you took as suggested above. You may wish to comment on the quality of evaluations. Were they positive and helpful? Did they point the way to improvement?

4. Time Keeper

One of the skills practiced in Toastmasters is that of expressing a thought within a specific time limit. The Time Keeper is the member responsible for keeping track of time.

Before the meeting

• Obtain a copy of the agenda.
• Confirm the time required for each part of the meeting.
• Find out and prepare when you will be required to give a Timer's report.

At the meeting

• Get timing equipment from the Sergeant-at-Arms (SAA). Be sure you understand how to operate the stopwatch and bell.
• Sit where the signal can easily be seen by all (back left of the meeting room).

During the meeting

• When introduced, explain the timing rules and demonstrate the signal device.
• Throughout the meeting, signal each participant according to their time given.
• Record each participant's name and time taken.
• When called to report by the Toastmaster of the Evening, stand by your chair, announce the speaker's name and time used.

After the meeting

• Return the stopwatch and timing signal device to the Sergeant-at-Arms.

5. Language Evaluator

Language evaluation in Toastmasters is viewed by some as a necessary evil. It can be a boring run-of-the-mill presentation or an incisive spicy analysis. 

The Language Evaluator is the language conscience of the meeting. He has 5 minutes for his report. His role is to point out good and bad use of language, especially word usage, grammar and pronunciation. This evaluation should focus on club members rather than guests.

Before the meeting

• Choose your 'Word-of-the Day' and inform the TME several days before the meeting to include the word in the meeting agenda.
• Find out the meaning of the word from the dictionary and construct several sentences as examples of the usage of the word. 
• Prepare A4 size posters of the Word-of-the-Day to be placed around the meeting room.

At the meeting

When called by the TME, introduce the 'Word-of-the-Day' clearly - stating the meaning of the word and sentence examples of how to use the word. 

Listen carefully and take notes on

1. Misuse of words
2. Incorrect pronunciation
3. Grammatical errors
4. Clichés (overused phrases/words)
5. Poor sentence construction
6. Excellent use of language

Organise your language evaluation. Try new, imaginative approaches. If there is enough to say on one area of language, you could well focus on that area and develop in into a speech on pronunciation, word usage, or anything else.

Give illustrations. A few comments well developed and illustrated are better than many general comments that nobody remembers.

Consult a dictionary and a simple grammar book as final authority in doubtful cases of pronunciation or usage.

6. Ah Counter

The purpose of the Ah Counter is to note words and sounds used as "pause fillers" by anyone who speaks during the meeting. Words may be inappropriate interjections such as "and, well, but, so, you know". Sounds or vocalised pauses may be "ah, um, er".

Before the meeting

• Obtain the Ah-counter checklist from the SAA.

During the meeting

• Listen to members (not guests) for such inappropriate words or sounds.
• Write down how many each member uses during the meeting.
• When called on by the General Evaluator, stand by your chair and give your report.

7. Humour Master

Meetings at times can become dull and over serious. The Humour Master is asked to share several jokes.

Before the meeting

• Prepare more jokes than you intend to use. Sometimes a speech or comment before your joke may indicate which joke you should tell.
• Practice each joke as you would a speech, and try to tell it without notes.
• Avoid "blue" jokes or jokes aimed at race, religion or politics. Someone is bound to be offended.

At the meeting

• Check with the Toastmaster of the Evening when you are to tell your jokes. He may decide to play it by ear, and call on you when the mood is appropriate.

8. Sergeant-at-Arms

The Sergeant-at-Arms is responsible for the physical arrangements at a Toastmasters meeting. Without him/her there would be chaos.

Before the meeting

• Check with the club's Sergeant-at-Arms how you are to get all the necessary equipment in good time for you to fulfil your responsibilities.
• Check with the Sergeant-at-Arms if the regular meeting fee (door fee) per head is to be collected.

At the meeting

• Arrive by 6:30 pm.
• Place the lectern at the head of the room. Place the gavel and speech prizes on the lectern and hang the club banner around the rostrum.
• Place the voting slips on the meeting tables.
• Arrange guest nametag stickers, pamphlets, guests' and members' books at the reception table outside the meeting room.
• List on the writing board provided the Guest introduction protocol, Prepared Speeches members, Evaluators and Table Topics heading.
• Greet guests and members as they come. Get them to sign the attendance books and pay the meeting fee (door fee). 
• At 6:58 pm, SAA take the rostrum, ask everyone to be seated and announce that the meeting will now commence in 2 minutes time.

During the meeting 

• At 7.30 pm sharp, welcome everyone to the club, introduce yourself and your role, and invite the President for the opening speech.
• After the Table Topics and Prepared Speeches sessions, collect the voting slips, and tabulate them.
• Present the results to the Toastmaster of the Evening.

After the meeting

• Collect all club property and store in the appropriate place.

9. Assignment Speaker

A major portion of each meeting is centred on three or more speakers. Their speeches are prepared, based on manual project objectives, and should last from five to seven minutes for the basic C&L manual and eight or more minutes depending on the assignment, for the advanced C&L manuals. Preparation is essential to success when you are the speaker.

Before the meeting

• Check the meeting schedule to find out when you are scheduled to speak. In order to derive the most benefits from the program, plan to speak from your manual.
• Before your meeting ask the General Evaluator who will be your evaluator. Speak to your evaluator and share with him which manual speech you'll be giving. Discuss with the evaluator speech goals and personal concern. Emphasize where you feel your speech ability needs strengthening. 
• Remember to bring your manual to the meeting.

At the meeting

• Arrive early. Check the microphone, lighting, etc. before everyone arrives. Protect yourself from all of the problems that can ruin your talk.
• Sit near the head of the table for quick and easy access to the lectern.
• Carefully plan your approach to the lectern and speech opening.
• Be sure that you give your manual to your evaluator before the meeting starts.
• If you do not write your own speech introduction, make certain that the Toastmaster of the Evening is prepared to do so.

During the meeting

• Give your full attention to the speakers at the lectern. Try to avoid studying your speech notes while someone else is talking.
• When introduced, smoothly leave your chair and move to the lectern as planned.
• As you begin your speech, always acknowledge the Toastmaster and the audience (Mr./Madam Toastmaster, fellow Toastmasters, and guests).
• Plan your speech closing as carefully as your opening. It is the finishing touch that will bring on the applause. Never thank your audience, but return control of the meeting to the Toastmaster of the Evening. Always wait for him or her at the lectern then return to your seat.
• During the evaluation of your speech, listen intently for helpful hints that will assist in building better future talks. Pay attention to the advice of other members on improvement.

After the meeting

• Get your manual from your evaluator. At this time discuss any questions you may have concerning your evaluation to clarify any misinterpretations.
• Have the Vice-President Education initial the Record of Assignment in the back of your manual.

10. Speech Evaluator

After every speech, an evaluation is made. After you have presented a few speeches you will be asked to serve as an evaluator and will evaluate one of the prepared speakers for the meeting. In addition to your oral evaluation, you will also give the speaker a written evaluation from the manual. 

The evaluation presented by you can make the difference between a worthwhile and a wasted meeting for your speaker. The purpose of the evaluation is to help the speaker become less self-conscious. This requires that you become fully aware of the speaker's skill level, habits and mannerisms as well as his or her progress to date. If there is a technique the speaker uses or some gesture made that receives a good response from the audience, tell the speaker so he will be encouraged to use it again.

Before the meeting

• Communicate with the speaker to find out the manual project he will be presenting. Find out the goals of the speech and what the speaker hopes to achieve. Find out exactly which skills or techniques the speaker hopes to strengthen through the exercise.
• Evaluation requires exacting preparation if it is to be of value to the speaker. Study the objectives of the project as well as the evaluation guide in the manual. By actively listening and gently offering useful advice, you motivate members to work hard and improve. When you show the way to improvement, you have opened the door to strengthening their ability.

At the meeting

• Look for the speaker and get his or her manual.
• Meet briefly with the General Evaluator to confirm the evaluation session format. Then confer with the speaker one last time to see if he or she has any specific things for you to watch for during the talk.

During the meeting

• Record your impressions of the speech in the manual along with your answers to the evaluation questions. 
• Be as objective as possible. Remember that good evaluations may give new life to discouraged members and poor evaluations may dishearten members who tried their best. 
• Remember always leave the speaker with specific methods for improving his or her speaking.

When introduced, stand and give your oral evaluation report. Begin and end your evaluation with a note of encouragement or praise. Though you may have written lengthy responses to manual evaluation questions, don't read the questions or your responses. Your oral evaluation time is limited to 3 minutes. Don't try to cover too much in your talk - possibly one point on organization, one on delivery, and one on attainment of purpose with a statement about the greatest asset and a suggestion for future improvement.

Praise a successful speech and specifically tell why it was successful. Don't allow the speaker to remain unaware of a valuable asset such as a smile, a sense of humour, and a good voice. Don't allow the speaker to remain ignorant of a serious fault or mannerism; if it is personal, write it but don't mention it aloud. Give the speaker the deserved praise and thoughtful suggestions in the manner you would like to receive them when you are the speaker.

After the meeting

• Return the manual to the speaker. Add a word of encouragement to the speaker, something that wasn't mentioned in the oral evaluation.